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Documents Required for ESI Registration

All essential documents needed for smooth and hassle-free ESIC registration.

  • PAN Card of the Establishment

    • Mandatory for verifying the legal identity of the employer or business applying for ESI registration.

  • Certificate of Incorporation / Business Registration Proof

    • For companies: Certificate of Incorporation; for LLPs: Partnership Deed; for proprietorships: valid business registration proof.

  • Address Proof of Establishment

    • Utility bill, rent agreement, or property ownership documents to validate the official business location.

  • List of Employees

    • Complete details including name, date of birth, gender, designation, and monthly wages of all employees eligible for ESI coverage.

  • Authorized Signatory Details

    • Name, designation, Aadhaar, PAN, and contact information of the person responsible for ESI compliance.

  • Bank Account Details of the Establishment

    • Account number, IFSC code, and cancelled cheque used for ESI contribution deposits.

  • Proof of Business Activities / Nature of Work

    • Short description of business operations to classify the establishment under the correct ESIC category.

  • Digital Signature Certificate (DSC) / Aadhaar of Authorized Signatory

    • Required for online submission and authentication of the ESI registration application.

  • Employee Salary Structure / Wages Proof

    • Monthly wages of all employees to calculate ESI contributions (employer + employee share).

  • Letter of Authorization / Board Resolution (for Companies)

    • Authorizes a director or HR representative to complete ESI registration and filings on behalf of the establishment.

Select ESI Compliance Packages

ESI (Employee State Insurance) Registration

One-Time Service

₹ 2,899.00

  • Invenix* Eligibility check
  • Invenix* Document verification
  • Invenix* Employer registration on ESIC portal
  • Invenix* Filing of establishment & employee details
  • Invenix* Digital signature setup guidance
  • Invenix* Activation of employer code
  • Invenix* Final ESI Registration Certificate download
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Benefits of ESI Registration

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Comprehensive Health Coverage for Employees

ESI provides medical benefits for employees and their families, including treatment for sickness, injury, and maternity care, reducing out-of-pocket expenses.

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Cash Benefits During Sickness & Disability

Employees receive monetary compensation during sickness, temporary or permanent disability, or employment-related injuries, helping them manage finances while off work.

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Maternity & Dependent Benefits

Female employees are entitled to maternity leave pay, and dependents of deceased employees receive financial support, ensuring social security for the family.

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Employer Compliance & Legal Protection

ESI registration ensures compliance with the ESI Act and protects employers from penalties, fines, and legal action for non-compliance.

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Affordable Contribution System

Employees contribute a small percentage of wages and employers contribute their share, making the scheme cost-effective while ensuring rich benefits.

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Attract & Retain Skilled Employees

Offering ESI as part of employee benefits improves satisfaction, loyalty, and retention, giving employers an edge in recruitment.

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Access to ESIC Hospitals & Dispensaries

Registered employees can avail treatment at ESIC hospitals, clinics, and dispensaries, ensuring quick and quality medical care.

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Insurance & Pension-Like Benefits

In case of disability or death due to employment injury, the scheme provides long-term financial support to employees or their dependents.

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Helps in Loans & Financial Assistance

ESI membership and contribution records help employees access loans, financial assistance, or welfare schemes when required.

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Government Recognition & Credibility

Compliance with ESI law enhances the company’s credibility with authorities, clients, employees, and investors.

ESI Registration – Step-by-Step Process

Your ESI compliance journey broken down into clear, simple steps.

1

Determine eligibility – check if your establishment has 10 or more employees earning up to ₹21,000 per month.

2

Collect required documents – PAN, business registration, address proof, employee list with wages, and bank details.

3

Create an employer account on the ESIC portal using establishment and authorized signatory details.

4

Fill the online ESI registration form with business details, nature of work, employee data and wage structure.

5

Upload supporting documents – PAN, business proof, address proof, wages sheet and signatory documents.

6

Authenticate the application using a Digital Signature Certificate (DSC) or Aadhaar-based OTP verification.

7

ESIC officials verify the details and may seek additional clarification or documents if required.

8

On approval, an ESI Registration Number / Code is issued for the establishment.

9

Enroll employees and generate individual ESI numbers to activate their coverage and benefits.

10

File monthly ESI contributions (employer + employee share) and maintain ongoing compliance via the ESIC portal.

Frequently Asked Questions – ESI Registration

ESI is a social security and health insurance scheme for employees, providing medical, cash, maternity, disability, and dependent benefits.
Establishments with 10 or more employees (in most states) earning wages up to ₹21,000 per month must register under the ESI Act.
Yes, establishments with fewer employees can voluntarily register to provide ESI benefits to their staff.
Typically, the employer contributes 4.75% of wages and the employee contributes 1.75% of wages to the ESI fund (rates are subject to government changes).
PAN of the establishment, business registration certificate, address proof, employee list with wages, authorized signatory details, and bank account information.
Registration is done via the ESIC official portal by creating an employer account, filling the online form, uploading documents, and submitting for approval.
It is a unique number issued by ESIC upon approval, used for all future contributions, compliance reporting, and employee account management.
Registration is generally approved within 7–15 working days, depending on document verification and ESIC office processing.
Only employees earning wages up to ₹21,000 per month are eligible for ESI benefits. Higher-wage employees are excluded from coverage.
Employees cannot withdraw ESI like a savings scheme, but they can avail medical benefits, cash sickness allowance, maternity benefits, and dependent benefits as per ESIC rules.
Yes, employees’ spouse, children, and dependent parents can access medical facilities under the scheme.
Yes, employers can request cancellation if the establishment closes or no longer has eligible employees, subject to ESIC approval.
Yes, penalties include fines, interest on delayed payments, and legal action under the ESI Act.
No, each establishment must obtain a separate ESI registration and code, unless expressly permitted by ESIC under specific rules.
Yes, employees’ Aadhaar numbers are generally used for verification and linking ESIC accounts to their identity.
Only employees with a formal employment relationship and eligible wages are covered; contractors may be included if employed directly or through covered establishments as per ESIC rules.
Yes, if they are employed by the establishment, receive eligible wages, and fall under applicable ESI coverage criteria.
Yes, establishment and employee details can be updated online through the ESIC portal (e.g., address, wages, employee data).
Yes, Invenix provides end-to-end ESI registration, documentation, monthly contribution filings, and ongoing compliance support for businesses of all sizes.
Yes, in certain cases eligible employers can benefit from government reimbursements or incentives under specific ESIC schemes and programs, subject to prevailing rules.