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Documents Required for PF Registration

All essential documents needed for seamless PF registration with EPFO.

  • PAN Card of the Establishment

    • Mandatory for verifying the legal identity of the company or business applying for PF registration.

  • Certificate of Incorporation / Business Registration Proof

    • COI for Pvt Ltd/OPC, LLP Agreement, Partnership Deed, or Proprietorship Registration.

  • Address Proof of Establishment

    • Utility bill, rent agreement, or property ownership proof to confirm the official business address.

  • List of Employees

    • Details of all employees including name, date of birth, gender, designation, and salary to ensure proper PF contribution.

  • Authorized Signatory Details

    • Name, designation, Aadhaar, PAN, and contact details of the person authorized to handle PF compliance.

  • Bank Account Details of the Establishment

    • Bank account number, IFSC code, and cancelled cheque for PF deposit and administrative correspondence.

  • Letter of Authorization / Board Resolution

    • For companies, a board resolution authorizing a director or HR to complete PF registration and filings.

  • Proof of Business Activities

    • Short description of nature of business and type of operations for classification in PF records.

  • Employee Salary Structure (Basic + DA)

    • Required to calculate PF contribution (typically 12% of basic + dearness allowance) for employer and employees.

  • Digital Signature Certificate (DSC) of Authorized Signatory

    • For online filing of PF registration, returns, and compliance documents on the EPFO portal.

Select PF Registration & Compliance Packages

PF (Employee Provident Fund) Registration

Expert advice from highly experienced CA/CS professionals

₹ 2,899.00

  • Invenix* Eligibility check
  • Invenix* Document verification
  • Invenix* Establishment registration on EPFO portal
  • Invenix* Digital signature setup guidance
  • Invenix* Filing of employer details & responsible person details
  • Invenix* Activation of establishment ID
  • Invenix* Final PF Registration Certificate download
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Benefits of PF Registration

Retirement Savings for Employees

PF ensures employees build a retirement corpus through regular employer and employee contributions, providing financial security after retirement.

Mandatory Social Security Compliance

PF registration keeps your business compliant with the Employees’ Provident Fund & Miscellaneous Provisions Act, 1952, avoiding penalties and legal issues.

Tax Benefits for Employees

Employee PF contributions are eligible for tax deduction under Section 80C, reducing taxable income and encouraging disciplined savings.

Employer Credibility & Retention

Offering PF boosts employer brand, builds trust, improves retention, and attracts skilled talent who value formal social security benefits.

Access to Pension & Insurance

PF contributions also fund EPS (pension) and EDLI (insurance), providing long-term benefits to employees and protection for their families.

Emergency Withdrawal Facility

Employees can partially withdraw PF for medical emergencies, higher education, marriage, or buying a house—acting as a reliable financial safety net.

Interest on PF Contributions

The PF balance earns interest at rates notified by EPFO, helping employees grow their savings without any active effort.

Legal Protection for Employees

EPFO monitors employer contributions, ensuring timely deposit and safeguarding employees’ savings from misuse or delay.

Easy Online Management

Employees can track contributions, view PF passbook, update KYC and make e-nominations online through the EPFO portal and UMANG app.

PF Registration Process

Your PF registration journey broken down into simple, actionable steps.

1

Determine eligibility – generally mandatory for establishments with 20 or more employees.

2

Collect required documents – PAN, incorporation proof, address proof, employee list, bank details, and signatory details.

3

Create an employer account on the EPFO portal (www.epfindia.gov.in).

4

Fill in the online PF registration form with establishment, signatory and employee details.

5

Upload scanned documents including PAN, address proof, registration certificate, employee list and board resolution (if applicable).

6

Authenticate application using Digital Signature Certificate (DSC) or Aadhaar-based OTP.

7

EPFO officials verify the application and may raise queries if any discrepancies are found.

8

On approval, the establishment receives a PF Establishment Code/Registration Number.

9

Enroll employees, create PF accounts, and start monthly contributions under the assigned PF code.

10

Ensure regular PF compliance – monthly deposits, filing of returns, and maintenance of accurate PF records.

Frequently Asked Questions – PF Registration

PF is a social security scheme where both employer and employee contribute a fixed percentage of salary to build retirement savings, managed by EPFO.
Any establishment with 20 or more employees must register under the Employees’ Provident Fund & Miscellaneous Provisions Act, 1952.
Yes, businesses with fewer than 20 employees can voluntarily register to provide social security benefits to their staff.
Typically, 12% of basic salary + DA is contributed by both employer and employee, though percentages may vary under special schemes.
Registration is done on the EPFO portal by creating an employer account, filling the online form, uploading documents, and submitting for approval.
PAN of the establishment, business registration proof, address proof, bank account details, list of employees, authorized signatory details, and DSC/Aadhaar for verification.
It is a unique registration number issued by EPFO after approval, used for all PF filings and employee account management.
Registration is generally approved within 7–15 working days if all documents are correct.
Yes, the employer can request cancellation if the establishment closes or no longer has eligible employees.
Yes, contributions must be deposited monthly to the EPF accounts of all eligible employees.
Employee contributions up to specified limits are tax-exempt under Section 80C. Interest earned is generally tax-free up to defined limits.
Yes, partial withdrawals are allowed for medical emergencies, education, housing, or marriage under specific EPFO conditions.
EPS is a portion of the employer’s PF contribution that goes toward pension benefits for retirement, disability, or family pension.
EDLI provides insurance coverage to employees in case of death during employment, funded through employer PF contribution.
Employees can check their PF balance online via the EPFO portal, UMANG app, or by SMS using their UAN (Universal Account Number).
Only employees with a salary and employment relationship are eligible; contractors and consultants may not qualify unless employed by the establishment or covered through a contractor’s PF code.
Yes, establishment details, bank account, authorized signatory, and employee information can be updated on the EPFO portal.
UAN is a unique number allotted to each employee, linking all PF accounts and simplifying tracking, transfer, and withdrawals across multiple jobs.
Yes, Invenix provides end-to-end PF registration, compliance support, document preparation, employee onboarding, and monthly filing assistance.
Employers failing to register or deposit contributions timely may face monetary fines, interest on late deposits, and legal action under the EPF Act, along with potential prosecution for serious defaults.